Share this Job

Job Title:  Executive Assistant

Company:  Tosca Services, LLC (US)
Location: 

Atlanta, GA, US, 30361

Travel:  Up to 10 % Travel

Job Description

 

The Executive Assistant will report directly to the CEO of Tosca and provide executive-level support to the CEO as well as other Executives within the business.   This role will coordinate multiple different business initiatives, records and events for the business. The successful candidate will have the ability to multi-task while exercising independent judgment, confidentiality, and discretion.

 

The hours of this full-time position are Monday through Friday from 8 am to 5 pm, with the ability to be flexible.

 

Job Responsibilities

 

  • Maintain executives’ calendars, schedule meetings, and resolve calendar conflicts
  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline commitments
  • Schedule regular and complex events such as conference calls, meetings, travel, or other business agendas for the assigned executives and the Senior Leadership team.
  • Coordinate conference room arrangements, agendas, itineraries, and catering for customer visits or internal meetings
  • Greet and assist visitors to the facility
  • Book travel and accommodations, create and submit expense reports for executives
  • Answer telephone calls and manage messages and correspondences
  • Interact and collaborate regularly with the Leadership team to plan, coordinate and review materials related to business administration
  • Create correspondences, reports, meeting notes, memos, letters, charts, tables, or presentations in support of or on behalf of the Leadership team.
  • Maintain customer and vendor contacts, records, and other documentation to include access to confidential information.
  • Open and sort mail for assigned executives; prioritize and follow-up
  • Organize social events such as gatherings, holiday parties, or picnics for the corporate offices in Atlanta, Green Bay, and Tampa
  • Coordinate small and large package assembly as well as inter-office package deliveries via FedEx, UPS, USPS, etc.

 

 

Qualifications

 

  • 5+ years administrative or executive assistant experience
  • Associates degree preferred
  • Excellent attention to detail, judgment, follow-through, initiative, and dependability
  • Ability to build rapport, trust, and positive working relationships within different areas of the business
  • Strong communication skills both verbal and written with a high standard of professionalism
  • Flexible in a fast-paced, multi-tasked demanding business environment
  • Ability to analyze information using logic and process to address miscellaneous situations and problems
  • Exceptional organizational skills with the ability to be proactive and prioritize a variety of projects and tasks effectively to meet deadlines
  • Must possess a high level of interpersonal and customer service skills. 
  • The position will require an individual with a proven ability to handle confidential information
  • Strong knowledge and proficiency with Microsoft Office applications including Outlook, Word, Excel, and PowerPoint
  • Ability to reach, bend, and frequently twist to perform office inventory and stocking of supplies
  • Must be able to lift between 5lbs and 25lbs on a frequent basis without assistance 

 

Why Tosca?

 

Do you want to work in a creative, fun, and exciting team atmosphere? Would you like to work for an established company with an excellent reputation as an employer of choice (Atlanta's Top Workplace Award winner)? Are you passionate about environmentally sound products and practices? Are you ready to take your career to the next level?

 

We pay a competitive annual salary, plus bonus, depending on experience. We also offer generous benefits including medical, vision, short-term disability, dental, a health reimbursement account (HSA), a flexible spending account (FSA), life insurance, an employee assistance program (EAP), a 401(k) plan with a 6% match with immediate vesting, paid holidays, gap holidays, paid time off (PTO), paid maternity and paternity leave, a fitness reimbursement program, education reimbursements, referral incentives, performance recognition, company parties, and more. If this sounds like the perfect opportunity for you, apply today!

 

 

 

Tosca Participates in E-Verify


Nearest Major Market: Atlanta